Optimizing Your Sage Intacct Pricing 

With strategic planning and careful negotiation, most organizations can capture the benefits of Sage Intacct at a lower overall cost.  

Like many applications, pricing for Sage Intacct depends on a variety of factors including the number and types of users who need licenses, the features you include, the time of year you close the purchase, related services, and other considerations.  

Every organization implementing Sage Intacct starts with the product’s core accounting system functionality. This includes financial reporting, accounts payable, accounts receivable, cash management, general ledger, order management, and purchasing.  

This functionality is delivered within a native cloud application and sold as a single item on an annual subscription basis.  

Most customers also purchase add-on products for expanded functionality. Common add-ons include extra business entities, project tracking and costing, consolidations, and dynamic allocations. 

Another factor that will influence the organization’s cost for Sage Intacct is the number and types of users who access the software. At the highest end, Business Users have full access to Sage Intacct’s functionality and the data stored on the platform. These will typically be key leaders and members of the finance team who use the system to perform the organization’s day-to-day financial management, accounting, and reporting.  

In contrast to the full functionality that Business Users have, Employee Users have restricted access to features and data. These licenses are sold in blocks of 10 users, with each block costing around half of a license for a single Business User.  

Employee Users are often organizational executives or business unit leaders who can view data and reports on personalized dashboards and enter any necessary approvals. Depending on the organization and its subscription, Employee Users may be able to enter timesheets, expense reports, and purchase requisitions. 

Organizations with specific software modules may have dedicated licenses for project managers or warehouse managers. These will have role-specific functionality at a lower cost than a Business User license.  

Determining the right mix of users, and the associated licenses, can be valuable in helping an organization optimize its subscription costs. A major benefit of working with a value-added reseller (VAR) such as Sensiba, is they can provide insights and recommendations to ensure you don’t over buy, make sure you’re aware of discounts, and help you reduce your overall software costs.  

Another helpful way companies can optimize their Sage Intacct costs is by determining the best additional modules for their needs and choosing when they implement those functions. For instance, dedicated tools are available for time and expense management, multi-currency and global consolidations, project costing and billing, contract revenue management, sales and use tax, and more. 

Organizations interested in adding these features can potentially save money in two ways. As part of the initial implementation or renewal, it’s important to make sure the organization will use, or is using, every feature it’s paying for. As an organization evolves or team members change, it’s common for features to be overlooked and eventually forgotten.  

In addition, it’s helpful to add tools when you’ll be able to use them. For example, while many of the add-on modules are best implemented at the same time as the core financials, it may make sense to delay the purchase of certain additional features for a few months until the core functionality is fully implemented and put into use. This timing is another example where a VAR can provide insights to help you optimize your software costs.  

Along with the base software and any additional functions your organization purchases, you also need to budget for implementation costs, user training, and ongoing support. As a general rule, organizations should budget about 100% to 150% of the first year’s subscription for implementation costs.  

Support can be purchased in advance for a fixed fee, or on a per-call basis.  

As with any enterprise software negotiation, organizations can often get the best terms if they’re able to close their purchase during the last month of a fiscal quarter. In many situations, software providers are willing to offer incentives or concessions that will evaporate when the quarter ends because the publisher is interested in hitting its quarterly forecasts. Having the ability to agree on a decision timeline and stick with it can provide valuable benefits.  

We would love to help you through your Sage Intacct journey and ensure you’re getting the most competitive pricing. Reach out to connect and discuss your project.